As well as our Service Standards we also ask students to sign and agree to our User Agreement when accessing the service.
What You can Expect from Us
The Advice Service provides free advice on academic issues to all students who are studying at The University of East London and are members of the University of East London Students’ Union. This also includes distance learning students but does not include students at partner institutions of the University of East London.
The University of East London Students’ Union is its own charitable organisation and all advice offered from the service is independent of all external and third parties including the University of East London.
The Advice Service will give impartial advice to students making sure that all options are explored with the student and making sure that all consequences of each option is explained without prejudicing the student to a particular viewpoint.
We will make sure that the advice we give to students is informative to allow students to make their own decisions about the best way forward. The advisers will not make decisions on behalf of students but will explore all options and give students the information needed to make their own decisions.
We will assist and advise all students and consider all cases regardless of their current situation and how it arose. We will not ask questions or ask for information unless we feel it is relevant to the case.
• Equality and Respect
In line with our equal opportunities policy we provide equal access to all students and not discriminate on any grounds including, but not exclusive to disability, gender, race, age, religion or belief, sexual orientation, pregnancy or maternity, or marriage and civil partnership.
All information that students share with us will be treated with the strictest confidentiality. An advisor may share information with another advisor within the Advice Service but will not share any information with a 3rd party outside the service without the students full consent. All face to face interviews are conducted in a dedicated private space and our e-mails are accessed by Advice Service staff only. We may make an exception to this if we feel that the student is at risk of harming themselves or others.
Advisers will provide honest advice and guidance on academic issues and university procedures based on experience and knowledge of the regulations. Advisers cannot guarantee a successful outcome for any case they deal with and will only provide guidance and advice based on criteria and rules set out in the policy of the University of East London. The advisers will not provide any advice on issues outside their field of competence. If an adviser cannot give advice on any issue then they may refer the student to another source of assistance such as University Student Services.
What We Expect from You
We expect all students to treat our staff with respect. Students’ are expected to adhere to University’s Personal Dignity Policy and the Responsibilities of Students’ Policy.
We are here to provide advice and support on your case but the ultimate responsibility for moving the case forward rests with you. This means that you must submit forms and take necessary action on your case within set time limits as per University policy or agreement with your Adviser, and ensure that you follow advice provided in a timely way.
Students are expected to be open and honest about their situation to enable us to give the best advice possible. Failure to disclose all relevant information in good time may affect the outcome of your case.
We expect students to keep us up to date with any developments in their case. If the student hears from the University or another 3rd party then they should inform the Advice Centre.
It is important that all students arrive to their appointments in good time. Failure to attend an appointment or arrive on time will result in the loss of the appointment and the student may not be seen for a full week after. We will cancel an appointment if the student does not show within 10 minutes of when it was due to start. Where possible students should notify the Advice Service if they know they can’t attend or are going to be late. We expect students to fulfil any course of action agreed between them and an adviser. Failure to carry out agreed actions or to present relevant documents and information can considerably delay any further action in a case.
Advisers are available to meet face to face by booking an appointment. Our reception is open to book appointments Monday-Friday between the hours of 9:30 am and 4:30 pm. You can book an appointment by calling 0208 223 7025/4209.
Advisors can also be contacted via e-mail on email@example.com.
We encourage students to book appointments in advance in order to best guarantee that they can be seen. Appointments are best booked over the telephone or face to face with the Students’ Union reception staff who will be able to book an appointment at the soonest convenience. We will provide written confirmation of an appointment to the student’s UEL e-mail account.
We only provide appointments to current UEL students. If you have withdrawn from your studies, been withdrawn, graduated, or if you have been expelled we can only offer you advice if you see us within 3 months of the date that you ceased to be a UEL student.
We do not provide advice to students who study at UEL's collaborative partner institutions. Students who study at UEL's collaborative partner institutions are not classed as members of UEL Students' Union.
Appointments are of half hour duration and we expect students to turn up in good time for those appointments. Students should also bring any documents, e-mails letters and other materials that are relevant to the case as the details in these items may be central to the advice we provide. Where possible, we will aim to provide written notes to the student after the appointment outlining the details of the meeting as well as what advice was offered.
Representation and Advocacy
Advice Service staff may be able to represent students at meetings and panels held under the Appeals against Assessment Board Decisions policy, the Academic Misconduct Regulations, Complaints Procedure, Student Disciplinary Procedure, the Suitability Procedure as well as some other informal and conciliatory meetings with in the University. This is subject to the availability of an adviser and at least 48 hours notice is normally required in order to allow time for the adviser to familiarise with the case.
Withdrawal of service
In some circumstances we may feel it is necessary to withdraw a student’s access to the service. Reasons for this include:
- Where we find that there is a Conflict of Interest for the adviser or the service. In most cases a student will be provided with another adviser rather than service being withdrawn
- Where a student refuses to sign the UELSU Advice Service User Agreement.
- If we find that a student deliberately withholds information material to their case, or lies on issues material to the case. This can compromise the reputation of the adviser and/or the service we provide
- A student exhibits verbally abusive, threatening, discriminatory or violent behaviour toward a member of Union staff or any other persons accessing the service
- A student attempts to involve an advisor in immoral or illegal pursuits
- A student persistently and without good cause fails to keep to appointments or in other ways wastes advisers time, such as by continually seeking advice on a topic but never acting upon it. We may withdraw service on particular cases, but not withdraw your ability to access the service entirely. We may also in some circumstances restrict your access to email, versus face-to-face advice. In others, we reserve the right to withdraw service entirely
- A student is seeking advice on the same matter by another agency or service, such as legal counsel
- If the level or type of service required is beyond the scope of the service. In this case we would normally refer you to a suitable alternative
- A student has made a serious complaint against the service and this is currently being investigated
Where an advisor believes that a restriction to or withdrawal from the service is necessary, this will be discussed with the Advice Service Manager. Any student that is withdrawn from the service will be notified in writing and directed to the Students’ Union complaints procedure.
We may consider a case closed if a student has been in contact with us to inform us that their issue has been resolved or if 6 months has passed since we last had contact with a student. We may also consider a case closed if, in the honest opinion of the adviser, we feel that there is no further advice that can be offered or if there is nothing else that the Advice Service can do in any instance. We may also withdraw our services from a student if they do not adhere to any of the points of this document under the heading What we Expect from You.
Feedback and Complaints
We are always looking at ways to improve the Advice Service and welcome feedback from students. Students can write to us to let us know how we can improve our service or fill in our online survey here:www.surveymonkey.com/s/WXVVTPZ
You can find details of our complaints procedure in the Bye Laws of our Constitution which can be accessed on our website http://www.uelunion.org/