UELSU Advice Service: Service User Agreement (January 2016)
Our Service Standards
Our Service Standards outline what you can expect from our service, as well as what we can expect from you as a service user. They can be found online here http://www.uelunion.org/advice/academic/standards/
A copy is also held at the SU Reception desk. By signing this agreement, you agree to abide by the Service Standards as outlined on our website.
The Advice Service abides by the Data Protection Act 1998 and also the UEL Data Protection Policy: http://dl-cfs-01.uel.ac.uk/hrservices/documents/emhandbook/dataprotectionpolicy.pdf
In accordance with the Data Protection Act 1998 we are required to obtain your consent for the following:
- to hold information about you on our electronic database and process your personal data;
- to store confidential records of case notes and all correspondence with you in our electronic database;
- where agreed with you, to discuss your case with members of University staff;
- to discuss your case where appropriate with other staff members of the Advice Service team;
- to contact you for feedback on the quality of our service;
- with your permission, where your case may set a precedent that could benefit other service users, in a confidential way refer to your case when in correspondence with UEL;
You have the right to access any personal data that is being kept about you either in electronic or paper files. Requests for access to personal data will be dealt with as quickly as possible and either way within the 40 days required by law. Please make any such requests to firstname.lastname@example.org.
All information that students share with us will be treated with the strictest confidentiality. An advisor may share information with another advisor within the Advice Service but will not share any information with a 3rd party outside the service without the student’s full consent. All face to face interviews are conducted in a dedicated private space and our e-mails are accessed by Advice Service staff only.
UELSU Advice Service recognises that occasions may arise where Adviser’s feel they need to breach confidentiality. UELSU recognises that any breach of confidentiality may damage the reputation of our services and therefore is treated with the most serious of approaches.
Circumstances where an Adviser may feel they need to breach confidentiality, in exception to this policy include:
- Where the Adviser feels there is an issue of serious current/potential self-harm or harm to others.
- There is a conflict of interest which necessitates an Adviser informing one or more client(s) that they cannot provide advice services or that they can no longer act on their behalf. By its very nature, this will draw attention to the fact that they are acting for the other party and/or the other party has already sought advice.
- Where not to do so would break the law; for example, under the Prevention of Terrorism Act 1989, it is an offence to fail to give information which may help to prevent acts of terrorism or apprehend a terrorist.